Membership management system cost — all of it at list price

The moment you actually need membership software

Once you pass about 50 members, the spreadsheet-plus-messaging-app combination breaks down. Expiry dates get missed, unpaid fees go untracked, nobody remembers who came how many times. Academies, gyms, pilates studios, communities, study groups, workshops — the industries differ but the needs are the same.

• Member ledger — registration, expiry, passes and history in one place
• Payments and arrears — automatic billing and unpaid-fee tracking
• Automatic notifications — expiry, renewal and announcements
• Attendance and usage — pass deductions and statistics
• Operations dashboard — this month's new members, expirations and revenue at a glance

The three questions that decide the cost

Quotes vary because of three variables. ① Are payments processed inside the system? — payment integration expands the scope. ② Do members need their own screens? — admin-only is smaller; a member app or page is larger. ③ How much existing data is there? — the migration scope from spreadsheets or a previous system changes the work.

MAEUM settles these variables during scoping (up to 90 minutes per session) and fixes the final price before you sign. We never bill for anything that wasn't disclosed in advance.

How it differs from subscription software — the per-member pricing trap

Look at most off-the-shelf membership software and pricing is tiered by member count. The better your business does, the more you pay. MAEUM's SaaS does not charge per member. Whether you have 300 members or 3,000, you use it within your plan; the difference between plans is the scope of operations, improvements and automation we perform each month.

And after launch, when your business changes — pass policies change, a new location opens — feature consultation and building are included in the monthly fee, with no separate development invoice.

Frequently asked questions